Town Board Work Session
June 28, 2016
To discuss personnel and negotiations
1. Gregory Kravstov, Broad Street
Mr. Kravstov repeated a series of requests involving his house that he has made on previous occasions. The board declined to act on any of his requests but Supervisor Grace did advise him to follow established town procedures regarding a building permit and a request to erect an events sign.
2. Library repair project
Town Engineer Michael Quinn and Library Director Pat Hallinan advised the board of the need to move forward on a long delayed project to replace/repair rotted wood around several windows and some siding at a cost of just over $19,000. The board gave the library the good ahead for the project and is expected to authorize the transfer of the funds from the library’s fund balance at its next meeting.
3. Water Department bids
In an item not on the agenda, the board, acting on the recommendation of the town engineer, awarded a multi item bid to the company that was the lowest bidder for all but one item: water meters. Mr. Quinn explained that the meters being offered by the low bidder did not meet the bid specs because they were not the same meter that the town has been using.
4. Digitizing town records
Glenn Sullivan, the town’s IT specialist advised the board that after months of work, the contract with General Code has been revised to address terms and conditions that, in the initial draft, were not favorable to the town.
The project, which will be done in two phases (see February, 2016 meeting) will cost $500,000, but there will be an additional $60,000 for contingencies, primarily to cover some of the unknown variables involved with scanning costs.
As reported in February, $350,000 will be covered by the bond approved in 2015; depending on when the remaining funds will have to be paid out, the project may be funded overe two fiscal years. Over and above the installation costs, the project will cost $20,000 a year in software licensing fees plus $8,000 for Sullivan Data which will provide ongoing technical assistance.
Reference was made to a grant that the town has applied for but no details were discussed. The town expects to know in August whether it will receive the grant.
Mr. Sullivan estimated that the hardware and software installations would take about four months to install and that the scanning could take one year or more. While no decision has been made on what to do with the “paper” after it has been scanned. Mr. Sullivan noted that at least, going forward, the town would not generate more paper.
The board expects to vote to authorize the supervisor to sign the contract at its next meeting.
5. Street lights in Railroad Park
In an item not on the agenda, it appeared that the board authorized the expense of $16,900 for the installation of three street lights in Railroad Park.
6. Proposed local law regulating speeds in school zones.
The board set July 19th for a public hearing on a proposed local law that would establish a 15 mph speed limit in school zones and also add the area around Lakeland High School, Elizabeth Ann Seton School and George Washington School to the school zone speed restriction list.
The board returned to closed session to discuss appointments to the Commercial Incentive Board.