Town Board, 5/8/2012

Highway Department truck
Without any discussion, the Board voted to advertise for a new truck for the Highway Department. Highway Superintendent DiBartolo said the Town had to act quickly in order to get this year’s model.It was not clear exactly what was being bid or what the anticipated price would be.

Water Department truck
It was not clear if the Board awarded the bid, or agreed to award it at the next meeting.

Bid awards
T-shirts for the summer camps to Sonic Sports and Vision Designs.
Laboratory services for the Water Pollution Control Plant to EnviroTest Laboratories

Contract extension for Workers' Compensation administsration

Approved resolution authorizing  the Supervisor to sign a 3-year agreement with USA/TPA for third party administration of the Town’s workers’ compensation program. The resolution noted that two bids had been received and that the USA/TPA bid was the lower of the two. (The cost was not identified in the resolution.)

Police cars

The board approved the purchase of two 2012 Dodge Chargers for the Police Department to be purchased off the state contract.

Lab services. The board voted to advertise bids for lab services for the sewer plant  (see 3-13-2012 below) and for summer camp t-shirts

Car and truck body work: The board voted to extend the bid for one year for body work on town trucks and cars. Supervisor Grace said that in response to questions raised by Fred Gulitz at an earlier meeting (see 3-6-2012), he had looked into whether this should be rebid but that the consensus was the town had a “good deal” with the current vendor, Tompkins Garage, which charged either $27/hour or $30/hour (there was some confusion over the exact price). The town has a $5,000 deductible.

Towing bid

Initially listed on the agenda to “extend” the towing bid, Councilman Paganelli stated that based on some checking he had done, the prices in the existing bid (which dated to 2009) were outdated and he suggested that a new bid be done instead of extending the existing one.

Councilman Murphy said that the last time the bid was extended it was pointed out that there were major problems with the specs and that the specs needed to be redone.Supervisor Grace said that the looser the specs, the better the price was likely to get.

Councilman Paganelli will follow through and report back to the board.

Auto body bid

Supervisor Grace said that at next week’s meeting, he would ask the board to extend the auto body bid that was put on hold after Fred Gulitz raised questions about the bid at the last board meeting. (see Town Board, 3/6/2012 below)

Contract agreements

Without any discussion, the board voted unanimously to extend the existing contracts for Mike Dubovsky as Environmental Inspector, Lynstaar Engineering for engineering services (for Sharon Robinson to serve as Acting Town Engineer) and Fred Koelsch to provide GIS mapping services through December 31, 2013.

Proposed purchase of two trucks for the Sewer Department.

In response to questions and concerns raised by Supervisor Grace, the board held off voting on a resolution to authorize the purchase of two new trucks for the Sewer Department.

Comptroller Goldberg explained while initially only one purchase was contemplated this year, a second truck became unexpectedly needed to be replaced. She added that the 2012 budget for the sewer district included $55,000 for the purchase of the vehicles but that the department would be $10,000 short for the anticipated $65,000 expense. She said the sewer district had the additional funds. Acting Town Engineer Robinson said that the department hadn’t purchased a new truck in 25 years.

Supervisor Grace asked why the department needed two trucks with extended cabs when a cab costs $5,000-$6,000 additional dollars.

This led to a lengthier discussion about fleet management in general and Supervisor Grace saying he was “uncomfortable” with some issues involves the town’s fleet although he did not elaborate, other than to question why a DEC truck with 114,000 miles needed some repair work. Councilman Murphy revisited an issue from a previous meeting when an agenda item to approve selling four police cars at auction was put on hold because no one on the board had the specs for the cars to be sold. Councilman Paganelli questioned whether Supervisor Grace, who had been given details on the mainienance of the town’s vehicles, wanted to micromanage fleet issues.

Laboratory services for the sewer plant

In a change of plans, the board decided not to authorize the Supervisor to sign a contract with Yorktown Medical Lab to provide lab services to the sewer plant for some required testing but instead go out to bid for the service. While Town Attorney Koster said that the contract could be awarded as a “sole source” contract, Comptroller Goldberg said that the Northern Westchester Joint Water Works had used an RFP process. When purchasing services, she said that the town had to follow the Corrective Action Plan that it had submitted to the state Comptroller’s office.

Staff will review its options and in the meantime, the sewer department will use the Yorktown Medical lab on a month to month basis.